Let’s face it — buying a copier isn’t thrilling. Nobody ever says, “I can’t wait to comparison-shop toner yields this weekend!”
But when you choose the wrong copier, you’ll think about it every day — when it jams, slows down, or throws an error message during payroll.
At Stone’s Office Equipment, we’ve been helping Virginia businesses find their perfect copier match for over 50 years. Our goal isn’t to sell you the most expensive model — it’s to match your workflow, team size, and budget so your copier quietly performs day after day.
1️⃣ Start with Volume — How Much Do You Really Print?
Your copier’s “duty cycle” is like its stamina rating. Always buy for your busiest month, not your average one.
| Office Type | Monthly Pages | Speed (ppm) | Ideal Choice |
|---|---|---|---|
| Small office (1–5 users) | 1,000–3,000 | 25–35 ppm | Brother MFP or entry-level Lexmark |
| Mid-size team (5–15 users) | 4,000–10,000 | 40–55 ppm | Sharp BP series or Lexmark mid-range |
| Large workgroup | 10,000+ | 60+ ppm | Production-grade Sharp Pro or Lexmark Enterprise |
💡 Pro Tip: Running a small copier at max output every day is like mowing a football field with a push mower — it’ll get the job done… until it doesn’t.
2️⃣ Know Which Features Actually Matter
Modern copiers are digital information hubs — not just printers. Choose features that fit how your team really works:
- Scan-to-email or cloud storage for hybrid and paper-light offices
- Finishing tools like stapling, folding, and booklet-making
- Color vs. B&W: color boosts presentation impact but adds cost
- Customizable touchscreens for easier training and fewer “how do I print this?” moments
- Security features like user authentication and encrypted print release
If your copier feels smarter than your phone, you’re in good shape.
3️⃣ Understand What Drives Copier Cost
Here’s the inside scoop: price goes up with speed, color capability, finishing features, paper size options, and security levels.
Ask yourself:
- Do we need color for every page?
- Will finishing options actually save time or just look cool?
- Does my industry require document security compliance (HIPAA, finance, legal)?
At Stone’s, we’ll run a Total Cost of Ownership (TCO) analysis so you can see exactly what each feature adds — in value and cost.
4️⃣ Think Beyond Printing — Integration & Intelligence
Today’s copiers do far more than print. Look for innovative features that simplify your workflow:
- Cloud integration with Google Drive, OneDrive, or Dropbox
- OCR scanning for searchable PDFs
- Mobile printing and remote diagnostics
- AI-powered tools like toner-saving mode and predictive maintenance
- End-of-lease hard drive wipe to protect sensitive data
A good copier doesn’t just print — it streamlines how information moves through your office.
5️⃣ Reliability Is the Real ROI
Anyone can sell you a copier. Few can keep it running perfectly year after year.
That’s where Service Carved in Stone comes in.
Our local technicians respond fast, keep parts in stock, and often fix issues before you notice them, because downtime costs more than toner ever will.
6️⃣ Lease, Buy, or Rent — What’s Right for You?
Copier ownership isn’t one-size-fits-all:
- Leasing offers predictable payments and easy upgrades.
- Buying delivers long-term control and lower total cost over time.
If you’re still deciding, check out our Lease vs. Buy Guide — it breaks down the pros, cons, and real numbers behind each choice.
🪨 Final Thought
The right copier doesn’t just make copies — it improves productivity, protects data, and keeps your team moving.
At Stone’s Office Equipment, we’ve been helping Virginia businesses print smarter (and stress less) since 1970. Whether you manage a small office or a high-volume environment, we’ll help you find the copier that fits your workflow, your people, and your goals.
📞 Let’s talk.
Our experts can analyze your usage and recommend the perfect device — one that’s reliable, efficient, and backed by Service Carved in Stone.
www.stonesoffice.com 804-288-9000